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Printing services or scanning: a software solution for every need

management, print management, document capture and processing, printing services while on the move…. Epson and its partners offer a wide choice of software solutions to increase productivity and reduce environmental impact.

There’s more to a printing services system than just purchasing a multifunction printer or copier. This hardware is associated with a set of software to optimize printing workflows while reducing costs and carbon footprint. What print specialists call Managed Document Services (MDS) or print management solutions.

A pioneer in the field, Epson offers a wide range of solutions for fleet management, print management, mobile printing services and scanning, document capture and management. Beyond its own solutions, the manufacturer has forged partnerships with French and international publishers.

Make your own printing services rules

Printing services

Print management solutions meet the needs of all types of businesses, from small businesses to large accounts, and any printing services system, from black and white A4 to color A3 format. An essential building block of this device, the Epson Print Admin software allows both savings and compliance with the new regulation on the protection of personal data.

From the administration console, the company establishes its printing services rules to favour, for example, black and white and double-sided.

 

Only authorised persons may print in colour. To limit ink and energy consumption, it is also possible to define quotas per user or per department. In order to prevent documents lying around the periphery, only the owner of the documents can retrieve them after identifying themselves by code or badge.

For Olivier , product manager for professional printing services solutions, another issue that concerns all companies is that of mobility. ” During a meeting, an employee may need to print or scan a document. With Epson iPrint , he does it from his smartphone. By wireless access (direct wifi, NFC), the employee can immediately use the nearest multifunction. “

Manage and control a fleet of printing systems remotely

In terms of fleet management, Epson offers its professional customers its Epson Device Admin solution dedicated to the supervision of MFPs, scanners, and other printers regardless of their brand. From the data collected, the manager has a consolidated view of his portfolio. He will be able to see that a machine is used more than another and position the right peripherals in the right places.

“The manager will visualize, by color codes, the operating status of the machines and will receive alerts by email to anticipate the lack of paper or the replacement of the ink cartridge “, adds Olivier Hanczyk. Also receiving this type of alert, a reseller will anticipate the delivery of consumables or automatically trigger a technical intervention associated with the reported fault code.

As an alternative,  Document Capture Suite allows you to organize and distribute scanned documents in a professional environment. This software suite provides capture, but also document processing such as automatic rotation, removal of blank pages, batch separation.

With integrated character recognition (OCR), the solution retrieves information in a document such as the number of an invoice or the name of a customer for automatic classification or naming. Connectors to third-party solutions then make it possible to send the document by email or to cloud printing services such as Dropbox or SharePoint Online.

Offered by Epson resellers, Nuance’s offers additional functions specifically aimed at legal and financial professions: notaries, lawyers, bailiffs, accountants. The document capture and management solution will push the scanned document directly into the corresponding business application.

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